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Events & Series

Events and series give girls opportunities to have Girl Scout experiences outside of regular troop activities. They can be events like a one-afternoon badge workshop, a weekend financial literacy program, an educational day at the zoo, and so much more.

Events and series can be planned and presented by adult volunteers, troops, or presented by GSSEM. Girls from throughout the GSSEM service region can attend events and series. They are not restricted to districts or communities. Events and series offer individually-registered girls (Juliettes) and troops of all Girl Scout levels to come together to learn, discover new interests and talents, and have fun together!


EVENTS

GSSEM Girl Scouts can participate in four types of events (Troop, District, Community, and Council). Girl events are stand-alone offerings provided outside of regular troop meetings. They are typically one-day activities and are occasionally overnight or a weekend long.

Troop Events
  • Organized by one or more troops.
  • Must serve all girls in the troop(s) for up to one school or up to 3 cross-school troops.
  • Organized by volunteers without staff support.
District Events
  • Organized by one or more troops for every girl member in the district, including Juliette members, within the event's stated target audience.
  • Cross-district girls may attend, up to event capacity.
  • Organized by volunteers without staff support.
  • Once planned, the event planner should inform the Community Events Coordinator so the event can be included in on the event calendar.
  • At the event, organizers should record the number of participants and report the numbers to their Community Events Coordinator.
Community Events
  • Organized by event organizers (or one or more troops) for every girl member in the community including Juliette members within the event’s stated target audience.
  • Cross-district girls may attend, up to event capacity.
  • Organized by volunteers without staff support.
  • Once planned, the event planner should inform the Community Events Coordinator so the event can be included on the event calendar.
  • At the event, organizers should record the number of participants and report the numbers to their Community Events Coordinator.
Council Events
  • Open to every girl member in the GSSEM jurisdiction within the event’s stated target audience, up to event capacity.
  • Organized by staff and/or program partners with volunteer support.

SERIES

Series offerings are group programs where the same girls participate in multiple sessions, which can be regularly scheduled (e.g., every other week, monthly, etc.).

  • Series can be short or long term, but always shorter than the academic year.
  • Girls build on the skills learned at each session (Example of a series would be an 8-session Journey program).

Planning an Event or Series
GSSEM provides helpful resources for troops and individuals who are planning events. Volunteer Community Event Organizers and Troop Support Specialists can help guide troops and individuals planning District and Community events through the process of getting their events approved and included on the event calendar.

An excellent place to start is the Intent to Event form. This resource can be used to guide any troop or individual planning a District or Community event through the process.

District Events at a Glance
  • District events are planned with or without support from a volunteer Community Events Coordinator.
  • GSSEM recommends using the Intent to Event form to aid in the planning process.
  • Money related to District events flows through troop bank accounts.
  • Once planned, the event planner should inform the Community Events Coordinator so that the event can be included on the event calendar.
  • At the event, organizers should record the number of participants and report the numbers to their Community Events Coordinator.
  • Don't know your Community Events Coordinator is? Contact your Troop Support Specialist. 
Community Events at a Glance
  • Community events are planned with or without support from the Community Events Coordinator.
  • Money related to Community events flows through the Community bank account.
  • Event planners can request funds from the Community bank account for Community events.
  • Event planners requesting funds from the Community bank account are required to submit the Intent to Event form to the Community Events Coordinator.
  • The Intent to Event form is highly recommended but not required if not requesting Community bank account funds.
  • Once planned, the event planner should inform the Community Events Coordinator so the event can be included on the event calendar.
  • At the event, organizers should record the number of participants and report the numbers to their Community Events Coordinator.
  • Don’t know your Community Events Coordinator is? Contact your Troop Support Specialist. 
Additional Event Requirements